Manage enquiries, admissions, students, batches, fees and daily operations from one simple platform built for educational institutes in India.
Educational institutes do not need complex enterprise software that requires weeks of training. InstituteHQ eliminates the administrative friction that slows down your admissions and daily classes.
Enquiries arrive through walk-ins, phone calls, and WhatsApp, but get recorded in physical notebooks or individual counsellors' personal phones. High-intent students are forgotten.
Every lead is captured in a unified CRM pipeline with source tracking, automated follow-up reminders, counsellor assignments, and conversion status.
Tracking custom installments, partial cash payments, discounts, and fee deadlines across dozens of batches on spreadsheets invariably leads to discrepancies and unpaid balances.
Configure flexible installment schedules, record cash and online payments, generate printable receipts instantly, and view overdue accounts in one click.
When students request batch shifts or faculty members juggle multiple courses, manual registers make it difficult to maintain accurate class rosters and attendance histories.
Manage courses, batches, academic sessions, and faculty assignments with clean batch rosters, simple student transfer workflows, and unique admission numbers.
Directors and centre managers have to manually chase staff at the end of each day to find out how many admissions were confirmed and how much fee was collected.
Instant operational summaries, daily fee collection daybooks, counsellor conversion reports, and attendance trends available immediately on your screen.
Six tightly integrated modules designed around the real everyday workflows of Indian tuition centres, coaching academies, and training institutes.
Get an immediate summary of today's key numbers: total active enquiries, scheduled follow-ups, fee collections MTD, outstanding balances, and recent admissions.
View Dashboard Details →Capture enquiries by source (walk-in, referrals, online), assign to counsellors, schedule reminder alerts, track lead conversion stages, and complete admission documentation.
View CRM & Admissions →Create courses, batches, and academic sessions. Assign unique student admission numbers, allocate faculty, handle batch changes, and maintain complete student profiles.
View Batch Management →Structure fee plans with custom installments, record partial payments in cash or online, apply authorized discounts, print formal receipts, and track overdue accounts.
View Fees & Invoicing →Mark batch-wise student attendance quickly, view absenteeism summaries, coordinate faculty lecture timetables, and record basic assessment scores.
View Attendance Features →Generate daily collection daybooks, admission conversion summaries, and dues reports. Configure user roles for counsellors, teachers, and accounts with audit trails.
View Reporting & Admin →How InstituteHQ guides a prospective student through every stage of your institute's standard lifecycle without losing data.
Front-desk records student details, interested course, and lead source (walk-in, telecall, or web form).
Enquiry is assigned with due date for callback, demo class scheduling, and counselor notes.
Applicant confirms admission. System assigns unique ID, selects academic batch, and records documents.
Choose full payment or installment structure, apply scholarship/discount, and issue receipt voucher.
Faculty marks attendance, tracks class progress, and management monitors collection and occupancy reports.
Whether you manage an independent coaching centre or operate across multiple regional branches, InstituteHQ configures to your operational scale.
Manage seasonal admission surges, batch capacity allocation, faculty assignments, and installment fee recovery with zero confusion during peak admission months.
Perfect for evening tuition centres managing multiple school standards (Class 8 to 12) across Science, Commerce, and Arts subjects.
Built for competitive examination academies (JEE, NEET, UPSC, Banking, SSC) needing disciplined inquiry follow-up and batch performance tracking.
Tailored for skill training academies, computer institutes, language schools, and vocational certification hubs running modular, rolling batches.
Maintain overall executive control across all campus branches while giving branch coordinators and counsellors access only to their local data.
Eliminate guesswork. InstituteHQ gives institute heads, accounts leads, and academic directors accurate, exportable data to monitor growth, track cash flows, and manage operations.
We believe in complete transparency. Here is a clear breakdown of what InstituteHQ delivers today for your core operations, and the specialized modules on our development roadmap.
Core operational modules built to run your everyday admissions, classes, and fees immediately:
Specialized capabilities planned for subsequent phases and advanced institutional setups:
Everything you need to know about setting up InstituteHQ for your educational institute.
Book a dedicated consultation and live walkthrough session with our educational solutions team. We will show you how InstituteHQ adapts to your exact batch, fee, and admission structure.