Staff / Admin Login Book a Demo
Home Features & Modules Solutions Careers Book a Demo
Staff / Admin Login Book a Demo
Targeted Educational Solutions

Built Specifically for How Indian Institutes Operate

From single-room tutorial centres to multi-branch competitive coaching networks, discover how InstituteHQ configures to your daily operational reality.

Academic Coaching

For Coaching Institutes & Academies

Coaching institutes face intense seasonal enrollment windows, multiple academic sessions, and high volumes of partial fee installment collections. InstituteHQ brings structure and clarity to your daily operations.

Batch Allocation & Capacity Control: Set maximum batch sizes and automatically prevent over-admission into crowded classrooms.
Structured Installment Plans: Manage 2, 3, or customized milestone fee installments with automated due date reminders.
Enquiry-to-Admission CRM: Assign counsellors, schedule trial lecture follow-ups, and track lead conversion rates.
Schedule Coaching Demo →

Coaching Operational Workflow

1. Admission Window Management
Capture student preferences across Morning and Evening Foundation batches.
2. Term Fee Invoicing
Issue installment vouchers for cash or UPI payments with automated pending balance logs.
3. Faculty & Room Timetables
Ensure instructors and classroom lecture halls are coordinated without clashes.
Test Prep

For Competitive Exam Preparation Centres

Competitive academies (JEE, NEET, UPSC, SSC, Banking, State PSC) require rigorous enquiry follow-up discipline, scholarship authorizations, and test batch management.

Counsellor Lead Management: Keep marketing campaign leads moving through follow-up queues and counseling sessions.
Scholarship & Discount Tracking: Authorize merit concessions or sibling waivers with clear approval notes and logs.
Target & Repeater Batches: Organize weekday dropper and weekend batches with dedicated teacher allocations.
Book Test Prep Consultation →

Test Prep Operational Priorities

Enquiry Velocity:
Ensure every prospective lead from walk-ins or web inquiries is contacted within 2 hours.
Admission Approvals:
Maintain transparent audit logs for fee concessions given based on entrance test scores.
Class Attendance Alerts:
Instantly flag absentees during crucial mock exam discussions and syllabus lectures.
Tutorial Centres

For Tuition & Tutorial Centres

Evening tutorial centres managing Class 8 to 12 school students need fast, simple tools that take less than 10 minutes a day to administer without needing dedicated IT staff.

Subject-wise Enrollment: Enroll students into individual subjects (e.g. Class 10 Math & Science) or full package batches.
Monthly & Quarterly Billing: Track recurring monthly fee dues per subject with instant digital receipt vouchers.
Fast Mobile Attendance: Mark class attendance on your smartphone in 30 seconds and send absentee notices to parents.
Start as a Tutorial Centre →

Tutorial Centre Snapshot

Batch: Class 10 CBSE Math (Batch A)
22 Students Enrolled • Attendance Logged • 1 Absentee Notice Ready
Monthly Fee Collections (October)
₹96,000 Collected • 3 Overdue Balances Highlighted
Skill Academies

For Vocational & Skill Training Institutes

Tailored for computer institutes, professional certification hubs, vocational colleges, and language training academies running short-term, rolling batches throughout the year.

Rolling Year-Round Batches: Create 4-week, 8-week, or 3-month course batches without fixed school term schedules.
Module Milestone Billing: Link installment payments directly to course module completion stages.
Student Document Archiving: Store identity proofs, prior qualifications, and enrollment applications digitally.
Book Vocational Consultation →

Vocational Modular Structure

Full-Stack Web Development — 12 Weeks (Batch Oct-26) • 18 Enrolled
Digital Marketing & SEO — 6 Weeks (Weekend Batch) • 14 Enrolled
Tally ERP & GST Accounting — 8 Weeks (Morning Batch) • 22 Enrolled
Multi-Centre Governance

For Multi-Branch Educational Organisations

Control multiple regional branches, franchises, or learning centres from one executive command view while keeping branch-level staff strictly confined to their local records.

Consolidated Executive Overview: Compare fee recovery, student enrollment counts, and conversion rates across all branches.
Strict Branch Isolation: Staff at Branch 1 cannot see student details, ledgers, or lead pipelines of Branch 2.
Inter-Branch Student Transfers: Seamlessly transfer a student from one regional centre to another without losing financial or academic history.
Schedule Multi-Branch Walkthrough →

Multi-Branch Hierarchy

Central Management / Managing Director Command View
└ Branch 1 (South Bangalore Centre) — 340 Active Students • 14 Batches
└ Branch 2 (North Bangalore Centre) — 220 Active Students • 9 Batches
└ Branch 3 (Electronic City Centre) — 180 Active Students • 8 Batches

See InstituteHQ Configured For Your Institute

Book a personalized demonstration session where our team maps your exact courses, batches, and fee structures directly onto the software.

Schedule Your Demo →